Import, Proofread & Export: German Scan Documents

Your Complete Document Workflow in German Scan

German Scan isn't just a text box where you paste sentences. It's a complete document workflow tool that lets you import existing files, proofread them with AI, manage drafts, and export polished documents. Here's how to use every step.

Importing Documents

You don't need to copy-paste text from your files. German Scan supports direct document import:

• Word documents (.docx): Upload your Word file and the text is extracted into the editor, preserving your content structure.
• PDF files (.pdf): Upload a PDF and German Scan extracts the text content for proofreading.
• Images (OCR): Upload a photo or scan of handwritten or printed German text. Our OCR engine extracts the text automatically — available on the Pro plan.

To import, click the import button in the editor toolbar and select your file. The text appears in the editor within seconds, ready for proofreading.

Proofreading With AI

Once your text is in the editor, click "Check" to run the AI grammar analysis. German Scan examines every aspect of your text:

• Spelling and Umlaut errors
• Grammar: cases, articles, verb forms, agreement
• Punctuation and comma rules
• Word order and sentence structure
• Compound word errors (Zusammen- und Getrenntschreibung)

Each error is highlighted with a color-coded underline. Click any error to see the suggestion and explanation. Accept corrections individually or use the "Fix All" option to apply all suggestions at once.

Managing Drafts

Working on a longer document? Don't lose your progress. German Scan's draft management system lets you:

• Save drafts at any point during editing
• Name your drafts for easy identification
• Access drafts from any device when logged into your account
• Resume editing exactly where you left off

This is especially useful for students working on essays, professionals preparing reports, or anyone editing longer texts over multiple sessions.

Exporting Your Finished Document

When your text is polished and error-free, export it in the format you need:

• PDF export: Generate a clean PDF ready for submission, printing, or sharing. Perfect for academic papers and official documents.
• Word export (.docx): Download as a Word document for further formatting or collaboration with others who use Microsoft Word.
• Copy to clipboard: One click copies your entire text, ready to paste into an email, form, or any other application.

The Full Cycle

The typical workflow looks like this: Import your Word document → Run AI check → Review and fix errors → Save as draft if needed → Export as PDF when done. What used to require multiple tools and manual effort now happens in one place at germanscan.com.

Whether you're a student submitting an assignment, a professional sending a report, or a language learner practicing writing, German Scan's document workflow makes the entire process seamless. Try it today.